When is the best time to ask for a raise?

The best time is before your annual performance review, or after completing a major project. Avoid asking during company-wide budget freezes or immediately after bad news.

How much of a raise should I ask for?

Industry standard is 5-15% for a cost-of-living increase, 10-20% if you've taken on significantly more responsibility, and up to 25%+ if you're underpaid relative to market rates.

Should I send a salary negotiation letter or ask in person?

Both. Send the letter 2-3 days before a scheduled meeting so your manager has time to review it. The letter is the formal record; the meeting is where negotiation happens.

What if my manager says no to a raise?

Ask what it would take to get to your target salary, and set a specific timeline. Many raises are approved on the second ask. Follow up with a new letter after 3 months.

Is it okay to mention competitor salaries in a raise request?

Yes, it's one of the most effective arguments. Back it with data from Glassdoor or LinkedIn. Frame it as market awareness, not a threat.

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Salary Negotiation Email Examples You Can Copy (2026)

Use these copy-ready templates as your starting point. Personalize metrics and salary numbers before sending.

1) Annual review raise request

Hi [Manager],

Ahead of our review, I wanted to discuss my compensation. Over the past year I [achievement 1], [achievement 2], and [achievement 3]. Based on market data for [role] in [location], I'd like to discuss adjusting my salary from [current] to [target].

Thanks,
[Name]

2) Promotion + salary adjustment

Hi [Manager],

As my scope has expanded to include [new responsibilities], I'd like to align my compensation with this role. Given my recent impact on [project/business result], I'd like to discuss moving to [target salary].

Best,
[Name]

3) Market-rate adjustment

Hi [Manager],

I reviewed current market ranges for [role] in [location], which are approximately [range]. Given my performance and responsibilities, I'd like to discuss an adjustment from [current] to [target].

Thanks,
[Name]

4) Job offer negotiation

Hi [Hiring Manager],

I'm excited about the role and team. Based on my experience in [skills] and market benchmarks, would you be open to adjusting base compensation to [target]? I'm confident I can create impact quickly.

Best,
[Name]

5) Follow-up after a no

Hi [Manager],

Thanks for the discussion. I'd like to revisit compensation on [date]. Could we agree on specific performance targets and salary adjustment criteria so we're aligned for the next review?

Thanks,
[Name]

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